Kore International Relations Office (KIRO)

The Erasmus+ Programme

Erasmus+, the European Union’s Programme for Education, Training, Youth and Sport, aims to give more than four million people, including students, trainees, teachers, volunteers, the opportunity to benefit from grants for study, training, teaching or volunteering abroad.

Erasmus+ is part of a socio-economic context in which, on the one hand, almost 6 million young Europeans are unemployed, with levels in some countries exceeding 50%.

At the same time, there are more than 2 million job vacancies, and a third of employers report difficulties in recruiting staff with the required qualifications.

This shows that there are major skills gaps in Europe.

Erasmus+ is designed to provide concrete responses to these issues through opportunities for study, training, work experience or volunteering abroad.

The quality and relevance of European education, training and youth work organisations and systems will be enhanced through support for improved teaching and learning methods, new curricula and the professional development of teaching staff and youth workers, and through increased cooperation between the world of education and training and the world of work to address real needs in terms of human and social capital development, in Europe and beyond.

Mobility for study purposes (SMS)

The Erasmus+ programme for study purposes allows students enrolled at the University of Enna “Kore” to carry out a study period at European universities and university institutes with which a specific agreement has been signed (existing agreements are published in the “Erasmus+ Agreements” section).

During the mobility period, you will be able to acquire university credits (CFUs) as foreseen in your study plan, without additional tuition fees at the host institution, with the guarantee of recognition of the study period abroad through the transfer of the respective credits following the European Credit Transfer and Accumulation System (ECTS).

The permitted activities are:

  • course attendance
  • taking examinations
  • thesis preparation

Students may participate more than once in the mobility programme, provided that the maximum duration of the stays – whether for study or traineeship – does not exceed 12 months per three-year or master’s degree course and 24 months for single-cycle courses.

To join the Erasmus+ programme, you need to participate in the call for applications published on the KIRO website, which sets out the admission requirements, application and selection procedures.

The procedure requires indicating the period of mobility and two locations, in order of preference, identified among those listed in the Annexes to the call for applications for your course of study.

Students must choose the seat of the host university from those available for their course of study, checking that there are courses that are equivalent to the courses NOT yet taken and included in their study plan.

The Erasmus+ Online Linguistic Support (OLS) is an e-learning, interactive, and multimedia language course with the possibility of assessing one’s language skills to improve them, from an initial A1 to a C2 level, on the four fundamental skills: writing, speaking, listening and reading and to measure progress on return from the mobility period.

The languages available for an OLS course are:

English, French, German, Dutch, Spanish, Polish, Czech, Danish, Greek, Portuguese and Swedish.

Following the signing of the Student/University Agreement, students will automatically receive an email from the OLS platform with the credentials to take the mandatory language assessment test.
Once the test has been taken, students will receive an email invitation to access the online language course.

Access to the course must occur within thirty days of the allocation date.

The mobile student will have access to the online language course for the duration of his/her mobility period, starting from the first access to the online course and for the number of months of mobility.

Suppose the student assigned a mobility place does not take the assessment test by the deadline. In that case, he/she loses the right to pay any additional contribution financed by the Ministry of Universities and Research.

It is also possible and advisable to plan participation in language courses organised by the Kore Interfaculty Language Centre (CLIK).

For more information, see the CLIK page.

Learning Agreement for Studies

Each selected Erasmus student must have the general training programme (Learning Agreement for Studies) to be followed abroad, approved by home and host institutions.

The Learning Agreement for Studies is a document that includes the various phases of mobility (“Before the mobility”, “During the mobility”, “After the mobility”), the exams to be taken, and the recognition of the CFUs upon return to Italy; in triplicate, it must be signed by the student, by the Erasmus contact person of his/her degree course, by the KIRO manager and by the host university.

To prepare it, follow these steps:

  • Search the website of the host university for courses that may be compatible with those in your study plan that you have not yet taken;
  • download the form (see Forms section here) and prepare a draft of the Learning Agreement;
  • make an appointment with the UKE Erasmus contact person for your course (to identify the Erasmus contact person for your course, click here) to complete the form, ask for approval and obtain their signature;
  • once the signature of the Erasmus Contact Person has been obtained, submit the Learning Agreement to the KIRO for final approval.

Host university application procedures

Carefully follow all the information received from the host university, such as the application procedures and sending the required documents such as identity card and tax code; each University requires different procedures, deadlines, and documents, so follow the instructions provided and always check the website of the host university.

Student/University Agreement

Before departure, the Student/University Agreement must be signed, without which the mobility cannot begin.

Erasmus+ student card

After being selected, the student receives a special charter from the university to which he or she belongs, outlining the rights and duties of Erasmus+ students and informing them of what they can and must do during their study period abroad.

Confirmation of arrival

Once you have arrived at your destination university, you must go to the Erasmus Office of the host university and have the Statement Period of Studies/Certificate, or Arrival-Departure signed and stamped, certifying the start of your stay.

This document must then be scanned and sent by email (kiro@unikore.it) to KIRO within 10 days of arrival.

Variations to the Learning Agreement

In case the first Learning Agreement changes to what was previously agreed, within one month from the beginning of the mobility, the student must send by email (kiro@unikore.it) a new Learning Agreement with the changes, which must be authorised by the host university, by the Erasmus Referent of his/her course of studies at Kore and by the KIRO Coordinator.

If there are any difficulties submitting the form by the deadline, please promptly contact KIRO (kiro@unikore.it).

IMPORTANT: No further changes will be accepted after the return of the mobility.

Possible request for extension

To extend the mobility period, at least one month before the end of the mobility period foreseen in the Student/University Agreement, it is necessary to complete the “Request for extension of mobility” form, which must be sent by email to KIRO (kiro@unikore.it).

The extension of mobility does not guarantee an increase in the amount of the Erasmus+ grant obtained.

The original end of mobility documents must be handed indirectly by the students to the KIRO within 10 days of the end of the mobility; these documents are needed to unblock the student’s career and to be able to sit exams again at our University.

Documents to be delivered are:

Statement Period of Studies, indicating the exact dates of the start and end of the mobility; the student must request this document from the head of the International Relations Office of the host university;

Learning Agreement for Studies and any changes, signed and stamped by the host university
Transcript of Records, with the exams taken and the credits obtained under the Learning Agreement for Studies; at the end of the mobility period, some universities directly issue the Transcript of Records to the student. In contrast, others send it by email or post to the KIRO.

At the end of the mobility period, in addition to submitting the documents listed above, the student must compulsorily complete the online Narrative Report (Report online) and take the OLS language assessment test. Failure to complete and submit these could preclude payment of the second instalment.

SMP - Mobility by placement - Traineeship

The Erasmus+ work placement programme (SMP) allows students, doctoral students and recent graduates (the latter provided they are selected through the call for applications before they graduate) to undertake curricular work placements in companies, public bodies, research institutes, foundations, NGOs, schools and universities located in a European country participating in the Programme.

The Erasmus student will have the opportunity to acquire specific skills and a better understanding of the socio-economic culture of the host country, with the support of preparatory or refresher courses in the language of the host country (or in the vehicular language), with the ultimate aim of fostering the mobility of young workers throughout Europe.

To join the Erasmus+ for Work Experience Programme (SMP), you must participate in the call for applications published on the KIRO website, including the admission requirements, application and selection procedures.

Erasmus+ for placement purposes (SMP), Erasmus+ does not provide for destinations established by calling.

The applicant chooses the institution where the internship occurs (in case of difficulties, the applicant may request support from the KIRO).

The notice lists the types of eligible locations.

The traineeship abroad must be carried out continuously for a minimum of two months, within the period identified in the call and for the duration indicated in the mobility agreement.

In no case are shorter mobility periods considered valid.

Interruption of the mobility period before the end of the two months (60 continuous days), even for serious reasons, will result in the cancellation of the Erasmus student status and the repayment of the entire amount of the financial contribution received.

Learning Agreement for Traineeship

Each selected Erasmus student must have the general training programme (Learning Agreement for Traineeship) to be carried out abroad, approved by both the home institution and the host company.

The Learning Agreement for Traineeship is a document that defines the roles and responsibilities of the parties involved in an Erasmus+ traineeship.

This document must be approved and signed, in triplicate, by the Erasmus Contact Person for the degree course in which the student is enrolled, the Head of the KIRO, the host company and the student himself/herself.

Information meeting/signing of an agreement

After the selection, students will be invited to the KIRO premises for an introductory meeting on Erasmus SMP mobility.

At the date of the meeting, those who have not yet independently identified a hosting company may request the support of the KIRO, which, however, cannot guarantee placement to the personal liking of the student.

The student may opt to renounce the grant if he/she considers that the proposal made by the KIRO is not congruent with the professional profile of his/her training course.

In this case, opting out does not preclude application for the following academic year.

Online Linguistic Support (OLS)

Following the signing of the Student/University Agreement, students will receive an automatic email from the OLS (Online Linguistic Support) platform with credentials to take the compulsory OLS language assessment test, as required by the European Commission.

The test does not replace any certification the host institution requires unless otherwise specified.

See erasmusplusols.eu/en/ for more information.

It will also be possible to take advantage of a free online language course offered on the same platform during the mobility period.

The course will be activated automatically if the student has obtained a result in the first test between levels A1 and B1 of the CEFR (Common European Framework of Reference for Languages), depending on the language assigned.

Erasmus+ student card

After being selected, the student receives a special charter from the university to which he or she belongs, which outlines the rights and obligations of Erasmus+ students and informs about what can and must be done during the traineeship period abroad.

Health coverage

No formalities are required for health coverage if you have the Health Insurance Card – Regional Services Card issued by the Internal Revenue Service.

It is recommended that you ascertain whether additional private insurance for health care and repatriation is required by the host institution or appropriate, depending on the country of destination.

For further information on this matter, please consult your ASP or the website of the Ministry of Health: www.ministerosalute.it/ (Thematic areas “health and citizenship”; assistance for Italians abroad and foreigners in Italy).

For more information on the insurance policies available through the University, please visit the website: https://www.unikore.it/index.php/assicurazioni.

Confirmation of arrival

Students arriving at the foreign host institution must email KIRO (kiro@unikore.it). Within 10 days of their arrival, a scan of the Statement Period of Traineeship was completed, signed, and stamped by the host institution in the “Arrival” section.

The certificate is valid for determining the mobility period and, therefore, for the grant’s award.

Variations to the Learning Agreement for Traineeship

Suppose the first Learning Agreement changes concerning what was previously agreed within one month from the beginning of the mobility. In that case, the student must send by email (kiro@unikore.it) a new Learning Agreement with the changes made (using the Changes Learning Agreement for Traineeship model, which can be downloaded from the ‘forms’ section), which must be authorised by the host institution, the Erasmus tutor and the KIRO Coordinator.

Possible request for extension

To extend the mobility period, at least one month before the end of the mobility period foreseen in the Student/University Agreement, it is necessary to complete the “Request for extension of mobility” form, which must be sent by email to KIRO (kiro@unikore.it).

The extension of mobility does not guarantee an increase in the amount of the Erasmus+ grant obtained.

Within 10 days of return, the student must submit the following documents to the KIRO:

  1. Learning Agreement for Traineeship and, if applicable, model of modification of the Learning Agreement for Traineeship, in original signed and stamped by the person in charge of the foreign host institution where the traineeship took place;
  2. Traineeship Certificate, the certificate issued by the host company in original at the end of the mobility period abroad attesting to the results achieved in terms of knowledge, skills acquired, and a final judgement on the mobility carried out;
  3. Statement Period of Traineeship, showing the actual start and end dates of the mobility period undertaken.

At the end of the mobility period, in addition to submitting the documents listed above, the student must compulsorily complete the online Narrative Report (Report online) and take the OLS language assessment test.

Failure to complete and submit these could preclude payment of the second instalment.

Procedure for returning the contribution

Students who have been on a mobility scheme for a shorter period than stipulated in the mobility agreement will be sent an official communication requesting the return of any funding already received and not due.

MOBILITY FOR TEACHING ACTIVITIES

The Erasmus+ programme allows Kore University lecturers to carry out a period of teaching activity at a higher education institution that has signed an inter-institutional Erasmus mobility agreement with the University of Enna

A teacher awarded a mobility grant must give at least 8 hours of lectures at the host institution over five working days (or a minimum of two working days).

(a) further training and professional development;
b) the expansion and enrichment of the content of their courses and the promotion of innovative content in their course of study;
c) the creation of new teaching materials;
d) the promotion of new teaching methods and additional exchange opportunities for themselves, for the courses of study and the University.
Under the procedures and deadlines indicated in the Mobility Regulations for Lecturers, interested lecturers send their individual applications to the Dean of their Faculty and the KIRO, via the University’s General Protocol, together with the teaching programme (Mobility agreement for teaching) agreed with the host institution, containing the objectives, the added value of the mobility, the subject of the teaching activity and the expected results.

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Contacts

Headquarters University of Enna “Kore”,  Engineering Campus – Viale delle Olimpiadi 1, 94100 Enna – Italy

Email: kiro@unikore.it

KIRO’s online help desk
https://appuntamenti.unikore.it/appuntamenti-kiro/

Responsible
Prof. Ilaria Frana
ilaria.frana@unikore.it

Personnel
Dr Barbara Baldi
barbara.baldi@unikore.it
tel. +39 0935 536129
Dr Sandra Barbagallo
sandra.barbagallo@unikore.it
tel. +39 0935 536342

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